Send Slides To Onenote For Mac


5 MIN READ As promised in part I here is the part II of tools I use and in this part, I will entirely focus on one of my most used and favourite tool called Microsoft OneNote. I use it for almost everything, you may ask “Why?! What is the big deal, I can use Microsoft Word, Google Keep, a paper block or anything else, why MS OneNote?” Yes, that is fully true but you are lacking fundamental structure and essential features that you won’t have in these tools.

Maybe the biggest feature itself is to organisation and structure inside OneNote, it keeps your work, university, private material perfectly organized, and you can get things done. If your project is growing bigger than expected, you are able to quickly restructure your notes by increasing an additional section and turn the existing section into a section group which allows you to split notes into different segments like releases, parts, products, or whatever fits you best. Furthermore, I would say the real power comes with time, the more and the longer you use it, the more it gets to your one and only place to go for.

Structure and organising

To give you a little example how that can look like in one of my personal project, a two month trip to Asia, and yes I use OneNote for that 😉.

  1. In your Inbox (or any other mailbox folder), double-click to open the email message that you want to send to OneNote. In your Calendar, double-click to open the meeting that you want to send to OneNote. On the ribbon near the top of the currently open message or meeting window, click Send to OneNote.
  2. In OneNote, create a notepad where you want to import your PowerPoint slides. You can also import the slides on a notepad you may already have created. In PowerPoint, go to File.
  3. OneNote is essentially a digital paper notebook because it allows you to jot down notes and personal information, just like you would in a real book. Learn how to use OneNote on your Mac by following the simple steps given below.
  4. The rendering of OneNote documents is impressive with most of the formatting perfectly preserved and it can also sync with OneNote for Mac and OneNote for iPad via Microsoft OneDrive. The look of Outline is like that of a real notebook book with pages and tabs to help you navigate with the idea of creating the closest thing to a paper notebook.

Send a Keynote presentation on Mac. You can send a copy of a Keynote presentation using AirDrop, Mail, Messages, or another service.You can also send your presentation as a PDF or Microsoft PowerPoint file, or as a movie.

As you can imagine, various points need to be planned and prepared. How you do that normally? You might google a bit here and there, ask friends and you might even create a Google Docs or an MS Word document. Or maybe you don’t create anything and forget everything the next time you want to plan, right? But what if you want to save all the relevant information in one place, so next time you don’t forget what you already knew, or when you are there, you have direct access to all the very informative information?

Yes exactly, OneNote is fantastic for that purpose. As you can see in blue on the picture below, the initial note grew quick a bit with about 20 pages and sub-pages now.

Of course, I started with only with one page, and only after time researching, more and more came and the structure grew into this. In my opinion, this is really the beauty of OneNote, while most times you have no clue how the structure will look like in the end. Imagine this in a Word document, you wouldn’t find anything and get lost in multiple different files maybe.

One very nice feature is also the little “icons” called custom tags where you can easily add a “to do”, “done” etc. This way you simply follow up and even search after these tags in your note books, section group, sections, pages or subpages. In the same order is also how OneNote is structured.

For example my requirements, I have one notebook for work (each company I work for), a specific one for general knowledge called “Know-how-box” (this can be work related or also personal knowledge from books I read) and then I have a personal one where I put my travels, financials planning, important information about where I live (e.g. immigration in Denmark), and so forth. Further, I had one for my school career and a separate one for my bachelor thesis where we worked in a group of two and shared every note together which reduced the amount of communication and coordination meetings to an absolute minimum. At the end of the day, you’re having all essential information any kind of types in ONE single place.


Up until now I tried to teach you the concept behind OneNote and convince you that it is useful, but let’s get down to the real features it has to offer.

Main features I use:

  • Taking notes digitally instead of
    • using offline notebooks with papers connected and ordered in an illogical way
    • loosing it after a couple of months
  • Nest and structure your notes as you go – write first, structure later
  • Keep all notes, research, knowledge, and much more accessible in one place (not on different documents, folders, applications somewhere you won’t find it) AND find it within seconds (see next point)
  • Full-text search including search in pictures
    • OneNote has an OCR which can read the text in your images. Sometimes I need the text in a picture, I just copy it to OneNote and have the text second later without retyping it as shown on the image below, cool right?
  • Synchronised with all your devices (Mac OS, Windows, iOS, Android, any device online on OneNote.com) and offline client available as well even on Mac OS
  • Useful extra functions with adding custom tags like ToDo’s, exclamation marks, drawing something in between, etc.
  • Easy to share and ability to work simultaneously with multiple users, increases efficiency drastically (!)
  • Version historyand tracking – every change you do you can revert back to under the History tab in the Ribbon, you can use the Recent Edits
  • Creating templates – Can become handy when using the same type of notes again e.g. meeting notes
    • If you use MS Outlook at work see how you can combine Meeting notes with meetings in outlook: How to Take Awesome Meeting Notes with OneNote 2013/2016
  • To see the full feature list visit the very comprehensive overview by Thomas Maurer on Why OneNote is Awesome with features listed below:
    • OneNote Dock to Desktop
    • Linked Note taking
    • Visio Integration
    • Audio and Video Recording
    • Links inside your notes
    • Automatically adding the Source Link
    • Using a stylus to take notes
    • Outlook Integration
    • Use touch mode on your OneNote Desktop App
    • Change the background of your notes
    • Pin your favourite pens to the top
    • Ink to Text
    • Math input
    • Get OneNote for free on all your devices
    • Store your notebooks on OneDrive
    • Share your notebook with others
    • Use OneNote.com to access and edit your notes online
    • OneNote Windows Store App
    • Screen Clipping
    • Create Subpages
    • Print to OneNote
    • Text recognition
    • Make Image text searchable
    • Search Text in Audio and Videos
    • Take Quick notes with the Send to OneNote feature
    • Send web sites to OneNote
    • Create To-do lists
    • Create Outlook Tasks / To-do’s
    • Use Shortcuts
    • Use Tags for Important Items
    • Send Your Notes per Email
    • Export Your Notes
    • Search
    • Password Protect Your Notes
    • Insert spaces between notes
    • Share a Notebook via Lync
    • Do Math in OneNote
    • Equations – Doing even more Math
    • Add Photos to your notes
    • Advanced Search
    • Open multiple OneNote Windows
    • Use your Windows Phone Start Screen to pin OneNote Live Tiles
    • Use Tables to organize things
    • Excel Integration
    • Take notes on PowerPoint slides
    • Taking Voice notes with Windows Phone
    • OneNote for Mac
    • Clip the web right to OneNote
    • Send notes per email to OneNote
    • Office Lens
    • Surface Pro 3 OneNote integration
    • Create Notes on your Windows Phone with Cortana
    • Collecting recipes in OneNote
    • Snagit OneNote sharing
    • Publish note to blog
    • OneNote Online co-authoring
    • Translation with OneNote
    • Create notes with the Microsoft Band
    • OneNote WordPress Plugin
    • Windows 10 Quick Note
    • Windows 10 Edge Browser Web Note
  • Or see Everything you need to know for beginners

If you find this tool helpful, check out Tools I use – Part I as well. And as always please leave a comment below if you have additions or comments to this post, I’m happy to hear them.

PS: Thanks to Resli for showing me OneNote in the first place ! 😉👌🏻

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Dec 16, 2020 • Filed to: Solve Mac Problems • Proven solutions

Imagine running software that not only allows you to take notes but allows you to do so in your own handwriting! Now is that super cool, or what? OneNote does exactly that. It takes personalization to a whole new level, so it's about time you knew how to run and use it on your Mac.

Part 1: What Is Microsoft OneNote

OneNote is a PIM (personal information management) and note-taking app. It collects, organizes, and shares digital information. Don't get it wrong though; OneNote is not specifically meant for writing stuff only. You can also store photos, audio, and video snippets, and do a lot more, so it's pretty convenient.

What does OneNote do with all that information, though? It brings everything together into a single piece and organizes it so you can easily share it with others. Searching for the information becomes much easier too.

OneNote comes packaged up with Microsoft Office suite, so you'll need to install that to utilize its full potential. Along the same vein, there are native applications for using OneNote on other operating systems, namely, iOS, macOS, and Android.

So, your Apple devices (Apple Watch, iPhone, and iPad, to be precise), as well as Android devices like Android Wear and Windows Phone, all support this awesome software.

Likewise, your OneNote, er… notes can also be viewed in any web browser using Office Web Apps. So regardless of how you look at it, OneNote has got you covered from all ends because of how versatile it is.

Part 2: How to Use Microsoft OneNote on Mac

Your OneNote for Mac will always be a constant reminder for you because, as long as you remember to input it, all your information-new and old-is always in there. And you'll never run out of paper so you have all the tools at your disposal.

Don't get ahead of yourself by wondering how to use OneNote just yet, though. You'll be taught everything in due time. Besides, how can you start using OneNote if you don't even know how to download and install it?

Solution1: How to Download and Install OneNote on Mac

There are two main methods you can utilize here. The first and quicker way is via the Mac App Store, but if you opt for this alternative, you'll only download OneNote and nothing else.

The second method is slower because you have to download and install the entire Microsoft Office suite since OneNote is part of it, but besides, you get all the other apps that come along with the suite.

Mac App Store

1. Launch the 'Mac App Store and go to the search field. Type in 'OneNote.'

2. Once you see it, click 'Download.' It will install automatically once it's done downloading.

Microsoft Office Suite

Send Slides To Onenote For Mac Os

1. Go to this website: office.com

2. Type in your account details into the fields provided (this account will probably be a Microsoft or a school or work account).

3. Sign in with a Microsoft account and the 'Install Office' button is one of the first things you'll see on the home page. Click it to initiate the download.

If, on the other hand, you sign in with a work or school account, you'll see a button with slightly different words on the Office 365 home page: 'Install Office apps'. Click this button and then click on 'Office 365 apps'. This starts the download.

4. After the download is complete, open 'Finder.' Go to 'Downloads.'

5. The 'Microsoft Office installer.pkg' file will be in the folder. Double-click it. If you see a prompt warning you the file is from an unidentified developer, just ignore it and count 10 seconds; copy the downloaded pkg file to your desktop. Double-click on the file again.

6. Click 'Continue' on the first installation screen.

7. Once you review the software license agreement, click 'Continue.'

8. Click 'Agree' You can either install the full suite or install specific apps by clicking the 'Customize' button. The simple reason you might want to do this is if you intend to forgo the other Office apps and install OneNote only.

But why would you want to do that? Why not just install everything so you have the complete Office apps in your Mac? This is a good idea because most of the apps work best when they are together.

Send slides to onenote for mac shortcut

9. Make a choice and click 'Continue'. Click 'Install' and then input your Mac's login password if prompted to do so.

10. Click on 'Install Software.'

11. Click 'Close' once that's through. Anytime you go to your 'Applications' folder, OneNote will be right there waiting for you.

Solution 2: How to Open OneNote on Mac

1. Open up your 'Applications' folder.

2. Double-lick the 'OneNote' icon (it's the purple icon with the big letter 'N' on it). That's all. The software will be launched.

Solution 3: How to Create a Notebook in Mac OneNote

1. Launch 'OneNote' and click 'File' on the menu bar.

2. Click 'New Notebook,' or press these keys: 'Ctrl' + 'Cmd' + 'N'

3. Go over the colors and choose the one which catches your fancy.

4. Type a preferred name for the new notebook in the 'Name' box.

5. Click 'Create'. You should know that the notebook you just created will be in the 'Documents' folder in your OneDrive.

Solution 4: How to Share OneNote Notebook on Mac

1. Launch 'OneNote' and click 'File' on the menu bar at the top.

2. Select any of the following options:

  • Click on 'Invite People to Notebook' – With this option, you can choose specific people and send them invites to your Notebook via email. And if you want to permit them to make changes to your notebook, simply type in the emails of the recipients and choose the 'Can Edit' checkbox. Click on 'Share' and the invitations will be sent to each of them via your Mac's primary email application.
  • Click on 'Copy View and Edit Link to Notebook' – This option enables you to create a sharing link that permits other people to view and even make changes to your notes. Paste the sharing link you created into any message you write; or maybe a document or even a file. The people who see and click the link you created will be able to see and edit the notes you made.
  • Click on 'Copy View-Only Link to Notebook' – This option is only a little different from the option above. You just create a sharing link to enable others to see your notes.

Solution 5: How to Sync OneNote on Mac

1. OneNote automatically saves your notes anytime you make edits to them and syncs them when you close the files or the app itself, but you can also manually sync them. Just start up 'OneNote.'

2. Click on 'Show Notebooks'. It's a purple button.

3. Go over the list of notebooks and control-click the name of the particular notebook you wish to sync. And you're done here.

Solution 6: How to Save OneNote on Mac

While it was pointed out earlier, OneNote doesn't have a save option in the traditional sense because it auto-saves everything for you, regardless of size. But you can bypass this by saving your notes as PDF files or exporting them to people so they see your notes but don't actually have access to them. Do this:

Send Slides To Onenote For Mac

1. Launch 'OneNote' and click 'File Menu.'

2. Click 'Save as PDF'. When the 'Save As' dialogue box opens, input a file name and designate where the file is to be saved. Then click on 'Save.'

Solution 7: How to Backup OneNote on Mac

Unlike its Windows counterpart, OneNote on mac has no backup option. It stores all your OneNote data in this directory, but you can't read t because it's only intended for syncing to OneDrive:

~/Library/Containers/com.microsoft.onenote.mac/Data/Library/Application Support/Microsoft User Data/OneNote/OneNoteOfflineCache_Files

1. The best solution at your disposal is to export your chosen OneNote files as PDFs (already explained earlier), or you back up by syncing your OneNote notes to OneDrive.

Part 3: Troubleshooting of OneNote Issues

OneNote is a great application when it comes to arranging your files neatly and making them easily accessible to you but you won't see all that when you're constantly being bombed by errors, will you? You'll be so frustrated that you might even find the software to be terribly annoying.

The most common errors can crash your OneNote crashing or make it unresponsive, either on startup or while in use. It gets worse when OneNote gets drunk and decides to start acting up; it fails to sync; it shows you that you're not connected to the internet; it doesn't allow you to search for your files; so many issues.

They don't happen as often as you think but they do happen, so why wait for OneNote to crash and disrupt your work before you learn about the ways to fix it?

The smart thing to do is to be prepared to fix any problem before it pops up because it can and will pop up. That is a given. No software runs flawlessly every time you launch it.

The most common issues and how to fix them will be written out for you. If ever you're using your Mac and you come across them, simply refer to what you see down below to fix them.

Solution 1: OneNote Keeps Crashing

This problem might not really stem from OneNote in particular. Since it is part of the Microsoft Office Suite, the entire suit could end up crashing. Solve this problem by doing this:

1. Open 'Finder' and choose 'Go' from the menu bar. You probably won't see 'Library' in the drop-down menu just yet. Making it visible is easy.

2. Press on the 'Option/Alt' key and the item 'Library' will become visible.

3. Choose 'Library'. Within this Library folder, you will see 'Containers'. Delete this folder: 'com.microsoft.onenote.mac.' (/Users/{{User Name}}/Library/Containers/com.microsoft.onenote.mac).

4. Go this directory: ~/Library/Group Containers/UBF8T346G9.Office/

5. Delete the 'OneNote' folder.

6. Restart your Mac and launch 'OneNote again'. There, the problem solved.

Sometimes, when your OneNote crashes as you try to open a notebook, it's very likely the problem stems from a custom dictionary file. Try this little fix and see if it works for you.

1. Open up 'Microsoft Word.'

2. Go to 'Preferences.'

3. Choose 'Spelling & Grammar.'

4. Click on 'Dictionaries…'

5. Select each of the custom dictionaries you see.

6. Click on the 'Remove' button, then click 'OK.'

7. Close Word. And launch OneNote. Problem fixed.

Solution 2: OneNote Sync Errors

For this solution, you'll have to open up that favorite web browser of yours and go online. Only the internet can save you here, oh ye loyal Mac users.

By going to the OneNote website (www.onenote.com) you can ascertain whether the problem lies with the OneNote server or with your OneNote.

1. Open your 'Applications' folder.

2. Launch 'OneNote.'

3. In the OneNote toolbar, click on 'Notebooks.'

4. Click on 'Notebooks' again, click on 'Copy Link to Notebook.'

5. Open up a browser (Google Chrome, Firefox, etc. Any of them will work) and click inside the Address box.

6. Press 'Command' + 'V' on your Mac's keyboard and paste the URL you copied in the step above. Press 'Enter' and the notebook will be loaded in OneNote Online.

If, after doing all this, you open the notebook via OneNote Online without any hiccups and with the changes you made appearing too, the issue could be traced to the OneNote of your Mac.

Just close and re-open the notebook. Doing that often clears the connection and resets it too, making sure you don't come across such a problem again anytime soon. Do that by following the steps given below:

1. Go to the menu bar of your Mac's OneNote and click on 'Notebooks.'

2. Click on 'Notebooks' once again.

3. Click 'Close This Notebook.'

4. Go back to the notebook in OneNote Online on your browser. Click on 'Open in OneNote.'

Have you followed the above instructions? They didn't help? You mean you still can't open and view the notebook via One Note Online? Well, that sucks. It's very probable your sever is the main source of the sync problem you're experiencing, then.

Send slides to onenote for mac os

To be sure of this, go to this website: https://portal.office.com/servicestatus, and check to see if there are any particular outages or perhaps interruptions in the service.

Be mindful of this too: Notebooks that are stored on SharePoint will require a different method of approach to rectify the problem being faced. You have to contact your administrator to help fix the issue.

There's a third scenario to this problem too: If you can easily open and see the notebook in OneNote Online, but you're unable to see any changes, it just means the information is yet to sync. It's easy to verify the sync status of particular errors. Follow these steps:

1. Click on the purple 'Show Notebooks' button.

When you hover your mouse cursor over the warning triangle you see adjacent to the name of any notebook listed, an error code will be displayed in the tooltip. Make a mental note of this error or jot it down.

Use the internet to find out more about the error code and what it entails. Look for documentation about it and other similar issues. If you're not comfortable with tampering with too many settings in your OneNote or you lack the time to troubleshoot the problem further (or you just suck at computer repairs, lol) contact the professionals at the OneNote product team and let them handle it from there. This should be the last option because, with a little tinkering around, you could probably fix any issue troubling your OneNote.

Solution 3: OneNote Not Working

There could be any number of reasons your OneNote ceases to function properly but the most common reason, as corroborated by countless Mac forums and users alike, is a simple issue of OneNote that isn't up to date. Fix that by doing this:

Mac App Store

1. If you downloaded and installed OneNote from the Mac App Store, go there and click on the 'Updates' tab.

2. You will see there's an update for One Note. Click on 'Update.'

Microsoft Office Suite

1. Launch any Office application (OneDrive, Outlook, etc.).

2. If you haven't connected to the internet already, do so now.

3. Go to the 'Help' menu and select 'Check for Updates.'

4. Allow the chosen application's 'AutoUpdate' feature to check for any new updates and install them. This not only updates your OneNote but also all the other Office applications, so it's essentially killing several birds with one stone.

5. Restart your Mac and you're all set. Your OneNote should be responsive now. If it's still unresponsive, verbally threaten it until it understands sense.

Solution 4: OneNote Search Not Working

Once more, this is another problem caused by OneNote which isn't updated to the latest version. Here's what you have to understand about updates: Even if you update your software, it's possible another update could be released the very next day! And these updates are what primarily fix many of the errors your software face.

So, you might think your software is up to date, but that couldn't be farther from the truth. Pop open your Mac's update tab once in a while to see if anything needs updating or not. Not all software comes with an auto-update feature. Now go ahead and check if updating your OneNote will fix the bug by doing this:

1. Open 'OneNote', then click 'Help'. You'll see it at the top menu bar.

2. Click on 'Check for Updates.' The problem should be rectified after the update.

Solution 5: OneNote Not Responding

Have you ever come across the error message below while using OneNote?

1. If you have, try this to solve it. Close all the open notebooks in your OneNote.

2. Click on 'Show Notebooks.'

3. When you see the list of the notebooks appear, hold down the 'Control key' as you click on the name of the notebook to be closed.

4. Another menu will appear. Click on 'Close This Notebook.'

5. Repeat the same steps for each notebook until you close all of them.

6. Close OneNote and open up any browser.

7. Sign in to your OneDrive account. It can either be your personal OneDrive where the files have been stored or perhaps OneDrive for business.

8. Open up the notebook via OneNote Online.

9. Click on 'Open in OneNote.' The issue should now be fixed and your OneNote should respond properly. If the problem still persists, it's almost a given that an update will fix it. Honestly, updating your software is pretty much the ultimate solution to these annoying bugs.

Closing Words

Even from the few pages up there, no one needs to tell you OneNote is more than a handy tool. You may have always taken it to be one of the more redundant apps in Microsoft Office suite but do you now see how mistaken you were? The software gives you the power to keep all your information within reach but also makes it possible to share that information with a large number of people in one place. It actually makes the use of other software unnecessary because it can handle the tasks all on its own.

Send Slides To Onenote For Mac Windows 10

OneNote may not be perfect because it can still be slowed down by bugs, but it gets the job done. Its efficiency makes your life easier. Use it a few times and it'll probably be one of your favorite apps on Mac. Go on, give it a try. You won't regret it!

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