If you don’t want others to open and modify your PowerPoint presentation, you can lock the presentation. Here, this guide will introduce several ways to protect a presentation file from being copied, edited, and changed by unauthorized others.
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If you want to let people know that a presentation shouldn't be changed, you can use the Mark as Final feature. When a presentation is marked as final, typing, editing, commands, and proofing marks are disabled or turned off and the presentation becomes read-only.
Step 1: Click the File tab to go to Backstage view.
Step 2: From the Info pane, click the Protect Presentation command.
Step 3: In the drop-down menu, choose the option that best suits your needs. select Mark as Final.
Step 4: A dialog box will appear prompting you to save, click OK.
Step 5: Another dialog box will appear, click OK.
When you mark a presentation as final, PowerPoint asks you to save the file. The next time you open it, you will see a yellow MARKED AS FINAL message at the top of the file. If you click Edit Anyway, the presentation will no longer be marked as final.
If you want to prevent people from editing it, you can use the Restrict Access option:
Step 1: Click on File tab to go to Backstage view.
Step 2: In Info tab, click Protect Document button. And then select Restrict Access option.
To protect PowerPoint 2010/2013/2016 presentation, use these steps as follows:
Step 1: Click on the File tab, choose Save As option. Select one location you will save this *.pptx file.
Step 2: In the Save As dialog, click the Tools button at the bottom and then select General Options.
Step 3: Type a password in the Password to modify box and click OK. Reenter the password to modify and click OK to confirm. When you return back to the Save As dialog, click Save to save this presentation.
Then the password to modify will lock this PowerPoint 2016 presentation and prevent it from being edited or modified. Keep your password in a safe place. If you lose or forget the password, Microsoft won’t help recover it and you have to remove the password with a third-party utility like PowerPoint Protection Refixer.
To administer Power BI for your organization, you must be in one of the following roles: Power BI admin, Power Platform admin, or Microsoft 365 global admin. Microsoft 365 user management administrators assign users to the Power BI admin or Power Platform admin roles in the Microsoft 365 admin center, or by using a PowerShell script. For more information, see Assign roles to user accounts with PowerShell.
Users in Power BI admin and Power Platform admin roles have full control over org-wide Power BI settings and administrative features, except for licensing. Once a user is assigned the admin role, they can access the Power BI admin portal. There, they have access to org-wide usage metrics, and can control org-wide usage of Power BI features. These admin roles are ideal for users who need access to the Power BI admin portal without also granting those users full Microsoft 365 administrative access.
In Power BI documentation, 'Power BI admin' refers to users in either the Power BI admin or Power Platform admin roles. The documentation makes it clear when the Microsoft 365 global admin role is required for a task.
The Power BI admin and Power Platform admin roles don't provide the following capabilities:
Ability to modify users and licenses within the Microsoft 365 admin center.
Access to the audit logs. For more information, see Track user activities in Power BI.
These capabilities require Microsoft 365 admin role assignments.
To assign users to an admin role in the Microsoft 365 admin center, follow these steps.
In the Microsoft 365 admin center, select Users > Active Users.
Select the user that you want to assign the role to.
Under Roles, select Manage roles.
Expand Show all by category, then select Power BI admin or Power Platform admin.
Select Save changes.
You can also assign users to roles by using PowerShell. Users are managed in Azure Active Directory (Azure AD). If you don't already have the Azure AD PowerShell module, download and install the latest version.
Connect to Azure AD:
Get the ObjectId for the Power BI admin role. You can run Get-AzureADDirectoryRole to get the ObjectId
In this case, the role's ObjectId is 00f79122-c45d-436d-8d4a-2c0c6ca246bf.
Next, get the user's ObjectId. You can find that by running Get-AzureADUser.
To add the member to the role, run Add-AzureADDirectoryRoleMember.
|ObjectId||The Role ObjectId.|
|RefObjectId||The members ObjectId.|
To learn more about using PowerShell to assign admin roles, see AzureAD Directory Roles.
Administering Power BI in your organization
Power BI admin portal
More questions? Try asking the Power BI Community